Posts

Additional admin controls for Hangouts

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In November we announced a suite of new admin features in Hangouts. Today, we are announcing a few more features that make Hangouts work better for businesses, schools and governments.

Administrator setting to warn users when chatting out of the domain
Admins can now enable a setting that will show users a warning that they are chatting with someone outside of their own domain. When warnings are enabled for users chatting outside of their domain, group chat conversations will be split when the first person from outside the domain is added to the discussion. This will prevent external users from seeing previous internal discussions.

Note that these features are only available in the desktop UI. We are working on adding them to the Hangouts mobile apps soon.

Editions included:
Google Apps for Business and Education

For more information:
https://support.google.com/a/answer/4213661

 

Reference by : http://www.google.com/

Search emails by size more easily

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The Gmail advanced search box now has an option to search emails by size. Emails can now be searched without using operators like “size:” and “larger:”. The advanced search options can be accessed by clicking on the down arrow in the search box in Gmail.

Release track:
Rapid release

Editions included:
Google Apps for Business, Education and Government

For more information:
https://plus.google.com/+Gmail/posts/9UAPTmRkRxG

Reference by : http://www.google.com/

Google Apps Migration for Outlook

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1. Download, install, and import

You can use Google Apps Migration for Microsoft Outlook® to import data from a Microsoft® Exchange account or PST file, by stepping through a simple migration wizard. You can import your mail, personal contacts, and calendar events, either all at once, or one application at a time.

  1. If you haven’t already, sign in to your Google Apps account on the web at least once, to accept Google’s Terms and Conditions.
  2. Install Google Apps Migration for Microsoft Outlook® on the computer where you run Microsoft Outlook®, which should not be running. Use one of the methods below to install (whichever one applies for you).
  1. If you are your domain’s administrator, enable Google Apps Migration for Microsoft Outlook® for your domain by making some quick settings in your Google Apps control panel, as described in these system requirements. Otherwise, skip this step as it’s probably already been done for you.
  2. Review these system requirements for your computer. Before continuing with installation, install any necessary updates to your version of Microsoft Outlook® or Windows.
  3. Go to the Google Apps Migration for Microsoft Outlook® download page and click the big blue download button to download and install the utility.
  4. From the Windows Start menu, open Google Apps Migration for Microsoft Outlook®.

If you belong to a large organization, your administrator might have prepared an installation file for you. In that case, all you have to do is install it.

  1. From your Windows Control Panel, open Run Advertised Programs, select Google Apps Migration for Microsoft Outlook® from the list of programs, and click Run to install the wizard.
  2. From the Windows Start menu, open Google Apps Migration for Microsoft Outlook®.

After starting the wizard, you’re asked to sign in to your Google Apps account…

2. Sign in to Google Apps

After starting Google Apps Migration for Microsoft Outlook®, you’re prompted to sign in to your Google Apps account. Signing in here lets Google Apps Migration connect to your account to get ready for importing.

 

  1. Enter the email address that you use to log in to your Google Apps account.
  2. Enter your password, choosing one of the following options:No, help me sign in: Select this option if you’ll be using a non-Google Apps password to sign in to your account—that is, if your administrator has set up a Single Sign On service that signs you in to other services in your organization, along with your Google Apps account.Yes, I have a password: Select this option if you’ll be signing in with your Google Apps password. Then enter the password here, too. (If no one has told you otherwise, this is probably the option you should select.)
  3. Check Remember me if you think you might be importing data to this account again from the command line. That way, when you next import data from the command line, Google Apps Migration won’t ask you to sign in.
  4. Click Next in the wizard to continue.

Now you need to choose the Microsoft Outlook® profile you want to import..

 

3. Choose what Outlook data to import

Next, Google Apps Migration for Microsoft Outlook® asks you to select where to import data from. You can import data directly from a Microsoft® Exchange profile. Or export it first from Microsoft Outlook® as one or more PST files, and import those files.

  1. Choose where to import your data from, as follows:If your existing profile is listed, choose its profile name to import directly from the profile—Google Apps Migration takes a snapshot of the profile’s current data and imports just that. If instead you’ve exported your data to a PST file, choose From PST File(s) and browse to the file on your computer or network. (Control-click multiple PST files to import them all at once.)
    You can’t import PST files that are read-only. The migration utility needs write permission to access your data

  2. If you’ve already imported data into this account, choose the appropriate migration option, as described below. (If you’re importing for the first time, either option works fine):
    • Migrate all data: Imports all your mail, contacts, and calendar events. You can choose this option for your initial migration. Or, choose it if you’ve deleted all previously imported data from this account (such as after a test migration), and want to import all your data again.
      If you already have data in this Google Apps account, choosing this option will import duplicate contacts and overwrite your existing calendar data (email won’t be duplicated).
    • Migrate only new data: Imports only data that hasn’t been imported before (doesn’t duplicate contacts or overwrite existing calendar data). Choose this option to resume a migration that didn’t fully complete (say, if you had to turn your computer off), or to import data that arrived after your first migration.
  3. Click Next in the wizard to continue.

All that’s left is selecting what data to import…

4. Start importing data

Finally, you need to select what data to import—your email, contacts, calendar events, or all of the above.

Specify what to import, and whether to import only mail that was sent before or after a particluar date (just check each appropriate box). To speed up your import, uncheck Junk mail and Deleted items as you probably don’t need any of these messages.

Importing before or after a particular date? The date you choose is effective as of midnight GMT. Messages are migrated based on the time they were submitted to the Microsoft® Exchange server as outgoing messages.

The following data can be imported from the current Microsoft Outlook® profile or PST file:

  • Email messages: Messages from all folders in your profile or PST file, except the Deleted Items, Junk E-mail, and Public folders.
  • Deleted messages: Messages from your Deleted Items folder.
  • Junk email: Messages from your Junk E-mail folder.
  • Contacts: Personal contacts (global contacts are provided by your administrator).
  • Calendars: Events from your all your calendars.

Note that Microsoft Outlook® Notes, journal entries, and tasks are not imported, since these features aren’t available in Google Apps.

  1. Click Migrate in the wizard to begin importing. If you’re importing from a Microsoft Outlook® profile rather than a PST file, you might be prompted to log in to your profile.

Now just sit back and let your data import. Here’s what to expect…

5. Monitor your migration

Once you start the migration, Google Apps Migration for Microsoft Outlook® begins to import data to your Google Apps account. Contacts are imported first, followed by calendar data, and then email. If you’re importing more than one PST file or email account, each file or account is imported in sequence (completing one before moving on to the next).

If you’re importing from a Microsoft® Exchange profile, Google Apps Migration takes a snapshot of data currently in the profile and imports just that; it doesn’t import any messages received afterwards.

You can monitor your migration’s process to see the number of items migrated and the number of items remaining.

When your migration has finished, you can click Start new migration to import more data (if you’re migrating in stages). Otherwise, click Cancel to close the wizard.

You’re now ready to log in to your Google Apps account!

What to expect during migration

  • How long does it take? Depending on how much mail and other data you have, it might take several hours for all of it to import (although you can begin to work in your Google Apps account right away).
  • Pause a migration. To temporarily halt importing, click Pause Migration. Click Resume Migration to continue importing from where you left off.
  • Restart a migration. If your import is interrupted and you need to run the migration again (say, if you click Cancel in the wizard or if you have to shut down your computer), simply rerun the wizard. To avoid importing duplicate contacts, select the option to Migrate only new data.
  • My Internet connection went away. If the migration is interrupted without closing the wizard—say, if your Internet connection goes away—it will resume where it left off if the connection comes back soon. Otherwise, you should start a new migraiton. To avoid importing duplicate contacts, select the option to Migrate only new data.

 

Hijacked Chrome extensions cleanup

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We have found that some Chrome extensions come bundled with malicious programs that try to hijack your browser settings. To help keep your browser settings under your control we added a “reset browser settings” button to Chrome’s settings page in October.

Despite this, settings hijacking remains our number one user complaint. To make sure the reset option reaches everyone who might need it, Chrome will be prompting Windows users whose settings appear to have been changed if they’d like to restore their browser settings back to factory default. If you’ve been affected by settings hijacking and would like to restore your settings, just click “Reset” on the prompt when it appears.

Note that this will disable any extensions, apps and themes you have installed. If you’d like to reactivate any of your extensions after the reset, you can find and re-enable them by looking in the Chrome menu under “More tools > Extensions.” Apps are automatically re-enabled the next time you use them.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://chrome.blogspot.com/2014/01/clean-up-your-hijacked-settings.html
http://chrome.blogspot.com/2013/10/dont-mess-with-my-browser.html

Reference by : http://www.google.com/

A new activity stream in Drive shows you what’s changed

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Over the next few days, you’ll notice a new activity stream in Drive. When you open Drive, click the “Details and activity” button (ⓘ) on the top right corner and the activity stream will appear, showing you who has taken action on files and folders in My Drive. You’ll see a rundown of what your team has been doing, such as editing and commenting on notes, adding a new spreadsheet, renaming a presentation, etc. If you select a specific file or folder, the stream will change to show you specific information about that item.

Release track:
Rapid release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/drive/answer/3323935
http://googledrive.blogspot.com/2014/01/a-new-activity-stream-in-drive-shows.html

Reference by : http://www.google.com/

 

Print Google Forms in a fillable format

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You now have the option to print Google Forms. When you print a form, each question is formatted in a way that makes it simple for people to fill in when printed on paper. To try it out, just create a form and press the print button.

Editions included: 
Google Apps for Business, Education, and Government

Release track:
Rapid release

For more information:
https://plus.google.com/+GoogleDrive/posts/ZSWMyZKC22t

Reference by : http://www.google.com/

Targeted legal holds in Google Vault

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Vault admins have had the ability to put an entire user account on hold to preserve messages in that account. Next week we will roll out a new feature that will allow admins to also have the option to target specific messages—for example, by date or with certain terms—for indefinite preservation in Vault.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/vault/answer/4409174

Reference by : http://www.google.com/

 

Google Maps autocomplete in Google Calendar

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Users who create events for meetings in public places like cafes and restaurants can now easily and accurately populate the name, street and city of their venue. The “Where” field on the create events screen in Google Calendar will now autocomplete suggestion from Google Maps. The “Map” link in the event will open Google Maps showing the location of the venue.

Editions included:
Google Apps for Business, Education, and Government

Release track:
Rapid release

For more information:
http://gmailblog.blogspot.com/2013/12/know-where-to-go-stay-up-to-date-and.html

 

Reference by : http://www.google.com/

Gmail and Calendar support in Google Takeout

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You can now export your emails and calendar events in addition to the other supported products using Google Takeout. Access to Google Takeout can be controlled through the Admin console.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://gmailblog.blogspot.com/2013/12/download-copy-of-your-gmail-and-google.html

 

  Reference by : http://www.google.com/

Scheduled Release: View and save Gmail attachment directly with Drive

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You can now view Gmail attachments and save files directly to Google Drive without ever leaving Gmail. The next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email. When you click on one of those previews, a full-screen view of the image or document will appear. You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview.

Release track:
Scheduled release

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://googledrive.blogspot.com/2013/11/attachments-in-gmail-now-with-power-of.html

 

  Reference by : http://www.google.com/